As an entrepreneur, it’s easy to let your schedule control you rather than the other way around. You start your business for freedom, but before you know it, your calendar is packed with back-to-back meetings, endless to-do lists, and barely any time for deep work or creativity.
I used to feel completely overwhelmed by my schedule until I discovered how to design my Ideal Week—a structured but flexible way to plan my time so I can stay productive while still enjoying freedom.
In this post, I’ll walk you through how to create an Ideal Week that actually works for you.
Why You Need an Ideal Week
Many entrepreneurs struggle because they don’t have a set structure. Without an intentional plan, your time gets filled with distractions, reactive tasks, and meetings that leave you drained.
Having an Ideal Week helps you:
✔️ Focus on high-impact tasks
✔️ Reduce unnecessary meetings
✔️ Make time for deep work and strategy
✔️ Improve work-life balance
Step 1: Define Your Priorities
Before creating your Ideal Week, ask yourself:
- What are my most important tasks each week?
- When am I most productive? (Morning, afternoon, evening?)
- What drains my energy, and what fuels it?
- How many meetings and calls do I actually need to take?
Step 2: Time-Block Your Week
Once you’ve identified your priorities, structure your week around them. Here’s how I generally do it:
- 🟡 Mondays: Creative & deep work ((content creation, podcasting, strategy, session prep)
- 🔴 Tuesdays: Strategy deep work & team meetings
- 🟡 Wednesdays: Strategy & content
- 🟢 Thursdays: Client work (coaching, group calls, mastermind sessions)
- 🔵 Fridays: CEO time & planning (reviewing team work, work on financials, business growth, future planning)
By batching similar tasks together, you create momentum instead of constantly switching between different types of work.
Step 3: Set Boundaries for Meetings
Meetings can quickly take over your schedule if you let them. Instead of spreading them throughout the week, try limiting them to one or two dedicated days. This prevents constant interruptions and gives you more time to focus on important tasks.
Listen to last week’s episode to discover how to better structure meetings and team communication.
Step 4: Include Flexibility and Buffer Time
An Ideal Week should be realistic, not rigid. Leave room for unexpected tasks, personal breaks, and buffer time to transition between tasks. I also schedule a two-hour lunch break to work out, eat, walk and reset before diving back into work.
Step 5: Test and Adjust as Needed
Your Ideal Week isn’t set in stone. Every few months, check in and see if it’s still working for you. Business evolves, as do you… and so should your schedule.
To make it easier, I’ve created a free Ideal Week Template for you to customize your own schedule.
Get it here: fastforwardamy.com/weekplanner
By designing an Ideal Week that works for you instead of against you, you’ll feel more in control, more productive, and—most importantly—more free. Try it out and see the difference it makes!
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